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We are committed to protecting the privacy and security of your personal information. This notice describes how we collect and use your personal data submitted to us on-line, by e-mail, on paper, by phone or face-to-face, in accordance with the General Data Protection Regulation (GDPR) and associated data protection legislation.

DATA CONTROLLER 

The University of Oxford is the “data controller" for the information that you provide to OUCAGS. This means that the University decides how to use your data and is responsible for looking after it in accordance with the GDPR. 

DATA PROTECTION OFFICER

The University’s Data Protection Officer can be contacted at data.protection@admin.ox.ac.uk

The University's full Privacy Policy can be found on the University Website.

ACCESS TO YOUR DATA

Access to your personal data within the University will be provided to those staff who need to view it as part of their work.

WHERE WE STORE OR USE YOUR DATA

We may store the data we collect in hard copy or electronically.  The data is stored on secure servers and/or in our premises within the UK. We may share your data with third parties or transfer your data outside the EAA under certain circumstances.

RETAINING YOUR DATA

We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements.

YOUR RIGHTS

You can ask to find out what information we hold about you. If you’ve signed up for an e-mail mailing list, you can unsubscribe or update your details at any time by e-mailing oucags@medsci.ox.ac.uk.

Full details on your rights to access and modify your personal data are available here